Conditions.
cost-sharing representation
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General.
- If you lose your password, please click “Forgot your password?”
- We will not participate in an event without prizes due to a lack of participants or because the prizes are not yet available.
- A column with a check mark means that the company intends to participate in the event.
- Every time you change something on the site, we receive an e-mail.
- If registered for our program, you’ll receive an e-mail about the latest developments.
- Your account will be cancelled after twelve months of inactivity, and you must register again.
- Prices are in Canadian dollars and per company.
Let us know if you want us to attend other events, and we’ll put them on the list. We also do Europe and Asia.
Interest in taking part in an event.
It would be best if you were interested in participating in an event as soon as possible. You must check the box under your initials.
When VMI registers for the event, we will email you to let us know whether you still want to participate. VMI usually registers early to benefit from the lowest price.
Then you’ll get:
- The final price per company with the latest exchange rate, including accommodation, meals, travel, event registration, membership fees, activities, insurance, incidentals, announcements in our Newsletter and taxes. All are included except the GST of 5 %.
You can then withdraw without penalty.
Event Registration.
So that you know, certain conditions apply when you confirm your participation in the event by return e-mail to VMI.
- From that moment on, you cannot cancel your participation in the event.
- You will receive an invoice for 100% of the cost of the event based on the number of participants. This invoice is payable upon receipt by credit card, Interac or bank transfer. (We can send you the necessary information).
- If the number of companies participating in the event increases, you will receive a credit note, which can be applied to another event.
Material.
VMI sends a mass mailing to all buyers before and after the event. The mailings are done according to the event date to attract buyers’ attention and encourage them to request an appointment with us. At the event, VMI hands out its business card with a QR code that brings buyers to your profiles.
- Newsletter: VMI produces its own Newsletter distributed at all the events it participates in (whether or not you attend). To be included in this Newsletter, you must send us a 100-word text in English, in MS Word format. This text will be used for the Newsletter and the description of your company in the event’s sales profile.
- Profile Sheet: Professional events only allow the distribution of one profile sheet per company. The profile sheet is in PDF format.
- Please assemble your profile sheet according to the conditions listed below:
- One 8.5 x 11-inch sheet, double-sided.
- It would be best to display the company name, telephone number, position, e-mail address, contact person for tour operators, logo, website, address, taxes included or not, public rates, season, schedule, courtesy, free of charge, etc.
- You’ll need to include general information, a map, photos, details for groups or individuals, packages, etc.
Please send the material to VMI as soon as possible after you confirm your participation in the event if you wish to be included in the various publications.
Here are some examples of our “trade shows profile.”
Reports.
VMI follows up with all the buyers we have met as soon as possible after the event. During this follow-up, you will receive:
- “Leads” when these are important;
- A general report on the event;
- A business card report with contacts met company description, address and specific requests in MS Excel;
- Copies of selected business cards;
- Documents and brochures relevant to follow-up.
Everything will be sent to you by e-mail. You are then free to reach out to clients directly and follow up.
Conditions for event participation.
- Participants must accept that VMI represents other non-competitive participants.
- VMI does not negotiate prices or make promises to customers we meet.
- VMI speaks only of general and approximate costs.
- You are always responsible for follow-ups, price negotiations and invitations to a fam tour.
cancellation.
You must understand that in the current situation, we cannot offer any cancellation policy that will respect the price paid by other participants.
September 2023.
Let’s Talk About Your Project.
tell us about your vision so we can make it happen for you.
